Some people are more productive than others, and the patterns that stand out are 'working smarter not longer' and 'age and experience' which are highly correlated with more productivity.
Leaders with the highest productivity plan their work based on their top priorities, and then act with a definite objective. They also develop effective techniques for managing a high volume of information and tasks. And they understand the needs of their colleagues, for short meetings, responsive communications, and clear directions.
If you want to become more productive, develop these specific habits:
1) Plan your work based on your top priorities, and then act with a definite objective. Revise your daily schedule the night before to emphasize your priorities.
2) Develop effective techniques for managing the overload of information and tasks. Leave time in your daily schedule to deal with emergencies and unplanned events. Delegate to others tasks that do not further your top priorities.
3) Understand the needs of your colleagues for short meetings, responsive communications, and clear directions. Establish clear objectives and success metrics for any team efforts and institute procedures to prevent future mistakes, instead of playing the blame game.